This event organizer website design service builds websites for corporate event organizers (in Indonesia, the trade simply says EO), MICE organizers, small concert and festival promoters, and event equipment rental businesses. MICE stands for meetings, incentives, conferences, and exhibitions. Each site carries a portfolio that a company's procurement team can trust. Its brief form hands you the details you need for planning and for permits in a single message. Requests arrive through WhatsApp or email. I handle every part of the website myself, as a website engineer and technical lead.
The website suits EOs that run company gatherings and corporate events, seminar and exhibition organizers, and promoters of city-scale festivals or concerts. It also fits businesses that rent out sound systems, tents, stages, and LED screens. Ticketing, participant registration, and event management apps are not part of the default package. If you already rely on one, the website simply points to it.
In short
- A portfolio page for each event with your role, the scale, the city, and the year, shown only with the client's permission.
- An event brief form that asks for the same details as a crowd permit application.
- A legal details page: your NIB (business identification number), business code, and an association membership number anyone can check on a public list.
- A policy on changes and cancellations, written out plainly.
- An item-by-item equipment rental catalog with specifications, where a WhatsApp message is all it takes to order.
- The build is paid once. The recurring costs are the domain plus a server if chosen, and malware cleanup is free for 3 months. Start with the form on the homepage.
Corporate clients have vetted event organizers more closely since 2025
Indonesia's event industry is big. The National Event Industry Survey released by IVENDO, the Indonesia Event Industry Council, in March 2025 counted 8,777 events across 34 provinces in 2024. Their total value came to Rp84.46 trillion, and 8.8 million workers took part. IVENDO also recorded the other side. After the government ordered spending cuts in early 2025, 638 events were cancelled or postponed in 32 provinces by 11 February 2025, with Rp429.23 billion in lost business.
Procurement teams have grown careful since then. They open the website to look for comparable past events and legal details they can verify. Then they read the cancellation policy before they ask for a proposal. An EO that puts all of this on its website saves one round of emails and looks better prepared.
An event brief form that also maps the crowd permit
Public crowd events in Indonesia need a permit letter from the police, known as a crowd permit (izin keramaian). PP 60/2017, the government regulation on licensing and supervising public crowd activities, sets the deadlines in Article 6. The application must go in at least 14 working days before a regional event, 21 working days before a national one, and 30 working days before an international one.
Perpol 7/2023, a National Police regulation, decides the scale in Article 8 by where participants come from. It runs from a single subdistrict up to international when foreigners take part. Article 12(1) lists what the application contains: the purpose and nature of the event, the place and time, the number of participants, and the person in charge.
The brief form on EO websites I build asks for those same details. It covers the type and purpose of the event, the date and time, the city and venue, and the expected head count with where people come from. It also asks for the person in charge, a budget range, indoor or outdoor, open to the public or not, and whether any performers are flying in from abroad. One brief tells you the likely permit scale and roughly how much time is left. The WhatsApp message that opens from the form carries the same summary.
The form does not ask for participant lists, ID card photos, or dietary needs and allergies. Health data and children's data count as specific personal data under Law No. 27 of 2022 on Personal Data Protection. So those details are discussed later through a safer channel. I am not an event permit consultant, and confirming which permits each event needs stays with you.
Legal details clients can check, not just adjectives
Permenpar 6/2025 is the Minister of Tourism regulation on business standards in tourism. It rates businesses that organize meetings, incentives, conferences, exhibitions, and special events as medium-low risk. Business certification is voluntary for businesses that are not foreign-owned, while every event still needs its own permit. EO websites I build include a legal details page with your NIB, business code, and any certificates you hold.
If your EO is an IVENDO member, the membership number and its validity period can go on that page. The IVENDO member list shows each business name, membership number, and validity date, so anyone can match them. Procurement teams find proof like this far more useful than a string of self-praising adjectives.
A portfolio with client permission and an honest account of your role
The portfolio is the main reason people open an EO website. On websites I build, every event gets its own page with the type of event, the scale, the city, the year, and your role. You might have been the full organizer, or only the sound and tent vendor. Stating your role honestly avoids confusion when a prospect asks someone else about the same event.
Client logos and names appear only with the client's permission. Article 9(1) of Law No. 8 of 1999 on Consumer Protection bans offering services as if you had a sponsorship, approval, or affiliation you do not have. A client logo used without permission can give exactly that impression. Event photos and testimonials are your call. The website gives them a place and loads them without dragging the page down.
Public events such as festivals or concerts can be marked up so Google reads them as events. Google's event structured data guide says only events the general public can attend qualify. A company gathering in your portfolio is therefore left without that markup.
A written policy on changes and cancellations
Cancellations and rescheduling cause more disputes than anything else in the event business. EO websites I build include a short policy page. It sets out the down payment schedule, what happens when an event is changed or cancelled, and how rental deposits are returned. What it says is your decision.
Article 18(1)(c) of Law No. 8 of 1999 bans standard clauses that refuse to return money already paid. So a line like "down payments cannot be refunded under any circumstances" is better replaced with detailed rules.
The same page can note one thing clients rarely know. Under Article 22 of Perpol 7/2023, a change of venue, time, or participant numbers, or a cancellation, must be reported to the police at least three days before the event. Clients who know about this cutoff are less inclined to change plans at the last minute.
An equipment rental catalog, with orders via WhatsApp
For businesses that rent out gear such as sound systems or LED screens, websites I build show a catalog per item. Each item lists the main specifications, what is already included (operator, transport, generator), the minimum rental, and the service area. A starting price can be shown if you want. A button on each item opens WhatsApp with a message stating the date, the location, and the item requested.
This catalog and WhatsApp route are enough for most rental businesses. Your own online booking and payment only make sense once you have at least one admin and chat can no longer keep up with orders. Such a system costs far more to build and to maintain, so there is no need to rush. I have written about how to tell when that moment comes in the article on catalogs with WhatsApp orders.
Ticket prices and tax for concerts and festivals
Promoters who sell tickets often ask about tax. Law No. 1 of 2022 on central and regional government financial relations is known as the HKPD Law. It places music performances and exhibitions under the tax on arts and entertainment services, capped at 10 percent as set by each regional regulation. The 40 to 75 percent rate applies only to discos, karaoke, nightclubs, and bars. The Ministry of Finance confirmed this in January 2024. The ticket page on your website only needs to say whether prices include tax.
Google Business Profile, AI answers, and speed
Your EO details on the website are matched to your Google Business Profile, including the list of services such as gatherings, seminars, or sound rental. A rental business whose warehouse does not receive visitors can use a service area profile with no address, and Google also offers event posts for announcing an upcoming festival or public event.
Portfolio and service pages that answer one question clearly are easy for AI Overviews, ChatGPT, and Perplexity to quote. Picture someone asking for "an EO in Bandung for a 300-person office gathering that has handled outdoor events". The website is designed to pass Core Web Vitals on phones and laptops, even with a portfolio full of photos. This site takes the same approach, and Lighthouse mobile gave it 94 on 12 October 2026. Your EO website can be put through the same tool.
Tracking when an event organizer advertises
An EO that advertises on LinkedIn, Instagram, or Google can track the actions that count. These include a brief form sent, the WhatsApp button pressed, or a particular portfolio page opened. The tracking code comes from the EO's own ad account, and it only switches on after the visitor gives consent. Without ads, the website runs fully with no tracker at all.
A secure event organizer website, with free malware cleanup for 3 months
A hacked EO website can show gambling ads on the portfolio page of a corporate client. Worse, it can swap the bank account number for down payments on the policy page. Websites I build are secured to the standard of this site, which reached A+ on securityheaders.com and Mozilla HTTP Observatory on 12 October 2026. You are welcome to repeat that test. How the protection works stays off public pages on purpose, since intruders read them too.
Should malware get into your website during the first 3 months after launch, I clean it up free of charge. That period is printed on the proof of payment, and other packages offer 1 to 6 months. I remove the malicious code, restore the website files from the latest backup, and close the hole found in the website I delivered. What the guarantee covers is the cleanup work, never compensation for losses.
Once the guarantee ends, cleanup is billed as a job of its own, and a severe case can run to tens of millions of rupiah. The guarantee excludes passwords shared around your team, infected devices, changes made by others, and outages at the server or domain provider you chose. It also excludes components that have aged after the guarantee lapsed without renewal. Everything is spelled out on the terms page. I can promise this because cleaning up websites hit by malware is part of my regular work.
Cost: paid once, with low yearly costs
An EO website is paid for once, in several stages, with a written breakdown agreed at the start. Once the site is live, the only recurring item is the domain, with a server added if you want one. Portfolio and catalog websites usually need no monthly server. The portfolio and forms carry no monthly fee.
Support after handover is optional, for the times a fix or a component update is needed. You add new portfolio entries and rental items yourself through the panel. Later you might want an English version for foreign clients, pages per city, or a page for an annual festival. Those additions come with a special offer that costs less than rebuilding the site.
Ready to use in the organizer's name; source code as a separate option
Your EO receives a ready-to-use website. The built files live on your business domain, and the domain and accounts are in the company's name. You also get a panel for adding portfolio entries, plus the handover documents. The website can be moved to any hosting provider. If you decide one day to hand it to someone else, revoke my access and the website keeps running.
The default package leaves out the source code, meaning the project files used to rebuild the website or change its structure. For an EO, that keeps the build cost down. You still manage the portfolio through the panel, and my support applies to the version I handed over. Source code is worth buying if the company has an IT team or plans to build its own ticketing and registration system. It is quoted separately at a much higher price, and licensed components sometimes rule it out. Your offer states which case applies.
For an event organizer: AI on your own, an unclear agency, a free template, or an engineer?
| Consideration | Building it yourself with AI | An agency with no clear accountability | A free hosting template | Built by an engineer (this service) |
|---|---|---|---|---|
| Portfolio | Client logos added without permission | Depends | A heavy built-in gallery | One page per event, with an honest role and client permission |
| Brief form | A generic contact form | Sometimes sells a registration system | A built-in form that attracts spam | Fields that match the crowd permit application |
| Cancellation policy | May write "down payment forfeited for any reason" | Depends | No place for it | A detailed policy page |
| Security | Nobody keeps an eye on it | Not tested | Updated in bulk with thousands of other sites | Tested with public tools, free cleanup for 3 months |
| Ownership | Yours, and yours to maintain | The domain may sit in the agency's name | Locked to the hosting | Domain and accounts in the EO's name |
| Yearly cost | AI tool and builder subscriptions | Monthly retainer | Free until you need a feature | The domain, plus a server if chosen |
AI can put together an impressive EO page, complete with a row of big company logos that nobody may ever have cleared. I have described the usual mistakes of unchecked AI-built websites through an online store case. An agency that will not say who does the work often pitches ticketing and registration systems you do not need yet. A free hosting template is fine for a single contact page. It was never meant for dozens of events with large photos and an item-by-item rental catalog.
If your EO needs ticketing, participant registration, and on-site check-in in a single app, go with an event platform provider, and the website I build will link to it.
Who is behind this event organizer website design service?
I run this event organizer website design service myself. My name is Dicky Ibrohim, I work as a website engineer and technical lead, and my full profile is on the about page. I build websites and apps, fix broken ones, and clean up ones infected with malware, with thousands of cases behind me. AI helps with the repetitive parts, and I test the results myself. That includes filling in the brief form from a phone until its summary reaches the EO's inbox.
I am neither an EO nor a permit consultant. The portfolio, client permissions, cancellation policy, and legal details all come from you. Material I supply is licensed, and you vouch for whatever material you send me.
Process: from your portfolio to a live EO website
- Tell me about your EO through the form on the homepage: the kinds of events you handle, your city, any rental services, and the clients you target.
- A written offer lands with you one or two business days after we talk. It covers the pages, the schedule, the payment stages, server needs, the malware guarantee period, and the scope of support.
- A short interview about the events you want in the portfolio, client permissions, legal details, the cancellation policy, and the rental catalog.
- Text and design: I prepare them, then you check them, especially the portfolio and the policy page.
- Testing on phone and laptop: the brief form and the WhatsApp buttons in the catalog are tried until the messages arrive, and the Google profile is aligned.
- Launch, after which I hand over access, the ownership documents, and a guide to adding portfolio entries.
What you need to prepare
- Your business name, office address or service area, WhatsApp number, and the email that will receive briefs.
- A list of selected events with photos, your role, the scale, city, year, and each client's permission.
- Your NIB, business code, certificates, and association membership number if you have one.
- Your rules on down payments, changes, and cancellations.
- The rental catalog with specifications and terms, if you also rent out equipment.
Eight questions before choosing who builds your event organizer website
- Does the brief form ask for the data a crowd permit needs? (Yes: purpose, place and time, number and origin of participants, and the person in charge.)
- Can I add portfolio entries myself? (Yes, through the panel.)
- Will client logos go up without permission? (No, only with the client's consent.)
- Is there a cancellation policy page? (Yes, and you write what goes in it.)
- Who owns the domain and accounts? (Your EO.)
- And if the site ever gets infected with malware? (Within 3 months of launch, as stated on the proof of payment, I clean it up for free.)
- Which costs recur? (Just the domain, then a server if you choose one; support is not required.)
- Can an equipment rental catalog or an English version come later? (Yes, with a special offer.)
First step: send me a few of your best events
Clients pick the EO whose portfolio is comparable, whose legal details can be checked, whose policies are clear, and whose brief takes five minutes to send. A website that holds all of that, and takes new events with ease, is what this event organizer website design service delivers.
Tell me about your EO or event equipment rental business through the form on the homepage, or write to hello@dickyibrohim.com. My reply includes a page plan with a cost breakdown and an estimated launch date.
Frequently asked questions
How much does an event organizer website cost?
The build is paid once, in a few stages, with a written breakdown. After launch, the recurring cost is the domain, plus a server only if you pick one; support is optional. The figure depends on how many portfolio entries, rental items, and languages you need. I send it once you tell me about your business through the form on the homepage.
What goes on an event organizer company profile website?
Your services, a portfolio page per event with your role and the scale, legal details anyone can check, a cancellation policy, a brief form, and contact details. Rental businesses also get an item-by-item catalog with specifications and terms.
Why does the brief form ask how many participants there are and where they come from?
Because those details decide the crowd permit. Perpol 7/2023 sets the permit scale by where participants come from, and PP 60/2017 requires the application at least 14, 21, or 30 working days before the event, depending on that scale. From the brief, you know at once how much time is left.
Can I show client logos in my portfolio?
Only with the client's permission. Article 9 of Law No. 8 of 1999 bans offering services as if you had an approval or affiliation you do not have, and a logo used without permission can give that impression. Your role at each event is also stated honestly.
Does an event organizer need business certification?
Under Permenpar 6/2025, businesses that organize meetings and events are rated medium-low risk, and business certification is voluntary for businesses that are not foreign-owned. A permit is still needed for each event you run.
How can I show a sound system or tent rental catalog without an online store?
As a catalog per item that lists the specifications, whether an operator and transport are included, the minimum rental, and the service area. A button on each item opens WhatsApp with the date, location, and item requested.
Should the cancellation policy be written on the website?
Yes, because cancellations cause more disputes than anything else in this trade. Spell out the down payment schedule and the rules for changes; Article 18 of Law No. 8 of 1999 bans standard clauses that refuse to return money already paid.
Are concert tickets subject to a 40 percent entertainment tax?
No. Law No. 1 of 2022 caps the tax on music performances at 10 percent, as set by each regional regulation; the 40 to 75 percent rate applies only to discos, karaoke, nightclubs, and bars. The ticket page only needs to say whether prices include tax.
Do I get the source code?
The default is a ready-to-use website on your business domain, with a panel and handover documents, and it can be moved to any hosting. Source code is a separate option that costs more and is not always on offer; your quote states its status.
What if the event organizer website gets malware?
For 3 months from launch, as stated on the proof of payment, the cleanup is free; other packages give 1 to 6 months. The guarantee is a cleanup service, not compensation, and its scope and exclusions are on the terms page.
